In an effort to comply with the law, and our commitment to protect your personal information, we provide the following, which discloses our policies.
Personal Information is any information concerning the personal or material circumstances of an identified or identifiable individual. An identifiable person is one who can be identified, directly or indirectly, by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity.
Personal Information shall include but is not limited to: identifying information such as name, home address, home telephone number, e-mail address, Social Security number, financial information and employment-related information such as may be found on resumes, applications, background verification information, or in employment references.
We will not collect sensitive Personal Information, except to comply with Affirmative Action data requirements. Sensitive Personal Information can include but is not limited to: information pertaining to gender, disabilities and veteran status.
We care about the safety of children. We will not knowingly allow anyone under 13 to provide us any personally identifying information. Children under 13 years of age are required to obtain the express permission of a parent or guardian before submitting any Personal Information about themselves (such as their names, e-mail addresses, and phone numbers) over the Internet.
San Jamar also collects Personal Information from its employees and applicants (human resource data) in connection with administration of its Human Resources programs and functions. These programs and functions include, but are not limited to: job applications and hiring programs, compensation and benefit programs, performance appraisals, training, access to San Jamar facilities and computer networks, employee profiles, internal intranet employee directories, Human Resource recordkeeping, Affirmative Action data, and other employment related purposes.
It is the policy of San Jamar to keep all past and present employee information private from disclosure to third parties. There are certain business related exceptions and they are:
- To comply with county, state or federal agency requests;
- Inquiries from third parties with a signed authorization form the employee to release the information, except in situations where limited verbal verifications are acceptable (see below);
- Third parties with which San Jamar has contractual agreements to assist in administration of company sponsored benefits.
Prospective employers, state agencies, financial institutions, and residential property managers routinely contact San Jamar requesting information on a former or current employee’s work history and salary. All such requests of this type shall be referred to and completed on a confidential basis by the Human Resources Department or Payroll Department.
San Jamar is compliant with federal HIPPAA regulations and only utilizes information related to the company sponsored healthcare plan on a “need to know” basis for administration of the healthcare plan.
San Jamar will not collect customer Personal Information, unless the customer contacts San Jamar directly. In order to adequately address a customer’s concern, their Personal Information may be shared with an Agent. Failure to provide necessary information may prevent San Jamar from fully addressing any customer concerns.
If you are a participant in the online system, we ask for contact information, name, shipping address, phone number, and e-mail address. In the future, we may use this information to contact you regarding products or promotions, as well as other products and services, which may be of interest to you. At any time you may “opt out” of future contacts by un-subscribing from our database or contacting the Privacy Officer.
San Jamar insures that Personal Information is safeguarded against loss, access, use, modification, disclosure or other misuse. All reasonable steps are taken to prevent unauthorized use or disclosure of your Personal Information.
San Jamar will retain your Personal Information only for as long as necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws, and your consent to such purpose(s), remains valid after termination of our relationship with you.
We take all reasonable steps to insure that your Personal Information is accurate, up-date, complete, relevant and not misleading.
San Jamar may store your Personal Information in its databases located in the United Stated and/or other countries outside of the United States. Additionally, some of our service providers may reside in the United States or other countries outside the United States and will be subject to the laws of the local jurisdiction. As a result, in certain circumstances, the United States and other foreign governments, courts, law enforcement agencies or regulatory agencies may be entitled to access the Personal Information collected and held by San Jamar.
You may contact the Privacy Officer to access, correct or delete your Personal Information. If necessary, the Privacy Officer will contact another employee to assist in completing your requested task.
If you have any questions or complaints, please contact the Privacy Officer. The Privacy Officer (CFO) can be reached by telephone at: (262) 723-8481; by Facsimile at: (262) 723-4204; by email at: firstname.lastname@example.org; or by mail at: San Jamar, 555 Koopman Lane, Elkhorn, WI 53121, USA. We will address your concerns and attempt to resolve any problem.